policy

Online Anti-Poverty Community

Pattern ID: 
743
Pattern number within this pattern set: 
103
Penny Goldsmith
PovNet
Version: 
2
Problem: 

Anti-poverty advocates and activists are isolated in their own communities. They often do not have the communications and education and training resources they need to do their work. Poor people do not have the information they need to exercise control over their lives and get the resources to which they are entitled or to advocate effectively for themselves.

Lack of access to communication severely limits opportunities for building communities where poor people can help themselves access the resources they need and for advocates and activists in the anti-poverty community to be involved in organizing for social change locally, nationally and internationally.

Context: 

The players in this online movement include poor people and advocates involved with community advocacy groups, settlement workers, multicultural groups, seniors organizations, disability groups, legal aid, test case interveners, labor organizations, public libraries, women

Discussion: 

Poverty is a debilitating worldwide problem that affects poor people directly as well as society at large. Although access to information and resources is critical to overcoming poverty and alleviating the problems of people living in poverty, poor people and anti-poverty advocates traditionally have less access to the Internet and other communications technologies.

Although poverty and computers do not make for an obvious alliance, it is clear the two worlds must connect unless we want to have a society where access to information and resources is only for those who can afford it.

Public access sites are rarely adequate to satisfy public need; users need people to help them do online research and free printers to print out forms and information. Hosts of public access sites need funding to keep equipment up-to-date and tech support to keep computers and Internet connections running smoothly. Lack of access to communication makes it difficult to connect communities in the anti-poverty world outside their local regions.

PovNet is a non-profit society created in British Columbia, Canada in 1997. It is an online resource for anti-poverty advocates and poor people, created to assist poor people and advocates involved in the communities identified above through an integration of offline and online technology and resources.

PovNet works with advocates and activists across Canada involved in direct case work and social action and justice. Some of these groups include:

* The National Anti-Poverty Organization (http://www.napo-onap.ca/), a national voice for poor people, working to eliminate poverty in Canada

* The Canadian Centre for Policy Alternatives (http://www.policyalternatives.ca/), a left-wing think tank doing research for change in social policy

* Canadian Social Research Links (http://www.canadiansocialresearch.net/), an all-inclusive resource for social policy information about poverty in Canada

* DisAbled Women's Network of Ontario (http://dawn.thot.net/), an online inclusive community fostering virtual activism and individual empowerment locally and globally

* The Canadian Feminist Alliance for International Action (FAFIA) (http://www.fafia-afai.org/home.php), a coalition of over 50 Canadian women’s equality-seeking and related organizations organized to further women’s equality in Canada through domestic implementation of its international human rights commitments.

* The Toronto Disaster Relief Committee (TDRC) (http://www.tdrc.net/), a group of social policy, health care and housing experts, academics, business people, community health workers, social workers, AIDS activists, anti-poverty activists, people with homelessness experience, and members of the faith community who provide advocacy on housing and homelessness issues and lobby the Canadian government to end homelessness by implementing a fully funded National Housing Program.

PovNet has become an online home for advocates in BC and across Canada. Its Web site provides regularly updated information about issues and policy changes.

Using PovNet resources is an interactive process. Advocates learn the tools because they find them useful in order to do the social justice and case work that they care about; poor and otherwise marginalized people find the Web site when they need information that is relevant to their lives.

For example, PovNet email lists have grown over the years into invaluable resources for specific campaigns (for example the Raise the Rates campaigns in both Ontario and British Columbia to raise welfare rates). They also provide an online support network for advocates working in sometimes quite isolated areas in British Columbia or in other parts of Canada.

As one advocate put it: "I love the PovNet list - on the lighter side there's the kibitzing going on amongst the subscribers which often brings me to laughter - always a good thing in this job. On the serious side - the exchange of ideas and generous sharing of experience is a huge boon to those of us who often don't have time to pick up the phone to seek advice from our colleagues."

Another subscriber says: "The lists that I am a subscriber provide me with first-hand current information on what issues are affecting BC residents and/or newcomers. I am able to provide useful information and referrals to some of the requests coming through PovNet lists. They are an invaluable and efficient resource for community advocates, settlement and family workers, especially those issues that are time-sensitive and need an immediate response."

Other PovNet tools include a Web site which is updated once a month with new information, online education and training courses (PovNet U) for poor people (for example the course, "Be Your Own Advocate") and for advocates ("Introduction to Advocacy," "Disability Appeals" and "Tenants' Rights"), as well as an online space for anti-poverty community groups to have their own Web spaces, calendars, and discussion boards.

PovNet is a flexible in that it can adapt to needs as specific campaigns emerge. For example, we set up an email list for a new campaign to raise welfare rates, and created an online hub for papers and press releases when a group of anti-poverty activists traveled to the United Nations in Geneva to speak on behalf of the social and economic rights of poor people in Canada.

Building a successful online movement in anti-poverty communities includes, first and foremost, the people. Start by finding local community workers who want to broaden their connections, getting together key people (without computers) to talk about what is needed and identify the technological limitations, communicate with advocates and activists in diverse anti-poverty communities, both urban and rural, First Nations, aboriginal, different cultural communities, disability groups, women, youth, seniors, workers, human rights and anti-poverty workers, and international anti-poverty workers.

Then identify the barriers, which could include access to the technology (education, money, literacy, language), how to share information, resources and skills between "have" and "have-not" advocacy communities (e.g. community advocates and advocates in funded agencies, etc.), researching how to provide online resources in languages other than English and how to provide an online space for poor people to communicate and access information via public access sites and interactive Web-based resources.

Barriers for advocates and activists using PovNet tools have changed over the years. Initially, fear of technology was a big factor. But as advocates observed its use as a communications tool, they taught and continue to teach each other. Money for computers and printers is an ongoing problem; as the technology demands higher-end equipment. For example, advocates in rural communities with dialup access get frustrated with attachments that take up all their dialup time. The anti-poverty work becomes harder as governments slash social services; the advocates have fewer resources to do their work. Technology cannot address such needs.

Despite the difficulties, the network continues to grow, establish links with other organizations both in Canada and internationally, and exchange ideas and strategies for advancing social change.

Solution: 

The most effective online anti-poverty communities are constructed from the bottom up rather than the top down. Their resources are defined and created by advocates and poor people to address the need for online anti-poverty activism as it arises. Electronic resources can provide additional tools, but they are activated and made useful by the underlying human and locally based networks where the work of advocacy is actually being done.

Verbiage for pattern card: 

Because anti-poverty advocates and activists often don't have the education and training resources or communications they need, their opportunities for building communities are limited. At the same time, poor and marginalized people don't have the information they need to exercise control over their lives or get the resources they need. The most effective online anti-poverty communities are defined and created by advocates and poor people to address needs as they arise.

Pattern status: 
Released
Information about introductory graphic: 
PovNet

Sustainability Appraisal

Pattern ID: 
748
Pattern number within this pattern set: 
100
Nick Plant
University of the West of England, Bristol
Version: 
2
Problem: 

There are many limitations to the take-up and use of information and communications technologies (ICT) in non-profit organisations. Technical, social and management issues are frequently involved, but the complex, inter-connected mix of factors at work is often confusing. There isn’t a common language for understanding and modelling a particular organisation’s situation. Furthermore, until understanding is achieved, action-planning and change is even more problematic. However, ideas of sustainability drawn from the worlds of sustainable development, sustainable communities and environmentalism are familiar to many civil society activists and non-profits. Can these ideas be imported to form a holistic sense-making framework for understanding non-profit ICT use? More important, can the use of sustainability indicators also help inform action-planning and change, on the basis that diagnosis is half way towards a cure?

Context: 

This pattern has emerged from extensive research, development and consulting on ICT in non-profit organisations (Plant, 2003). Non-profit organisations are key to organised social action and increasingly reliant on ICT in pursuing their missions, especially as they move from internal, efficiency-oriented, applications to those that support service delivery externally. But small non-profits are frequently vulnerable to, yet dependent upon, external expertise due to limited internal knowledge. Outside support is, furthermore, often technically-biased and solutions-focused. There is a need to facilitate internal capacity development and learning, especially on the organisational and political, not just technical, factors associated with ICT. The notion of sustainability as imported into this field embraces a holistic range of organisational, social and technical factors. These affect success and autonomy in the use of ICT, as well as technological longevity. The application of sustainability indicators to appraise ICT use in non-profits should interest both non-profit staff and outside helpers committed to a facilitative approach. Those needing a holistic understanding of a particular organisational situation, and those looking to move towards action-planning for change and improvement in ICT use, should benefit.

Discussion: 

A sustainability model was originally constructed, as an analytic abstraction for research purposes, to model the suggestion that three main factors, each with sub-factors, might explain sustainability or its absence in non-profit ICT.
The top-level factors were inspired by the triple bottom line in sustainable development (Henriques & Richardson, 2004) combined with information systems theory. They are associated with longevity (technical factors which affect IT quality and life expectancy), success (management factors which affect the overall impact of ICT use on the organisation) and autonomy (empowerment factors which affect the extent of appropriate relationships with outside expertise). A three-segment graphical representation was created to summarise and integrate these factors visually.

A method of appraising sustainability operationally in any given non-profit was derived from the theoretical model. A questionnaire asks respondents to agree or disagree with assertions associated with sustainability in each of the three main areas, using a five-point Likert scale. Drawing on Bell and Morse's (1999; 2003) approach to sustainability indicators, these qualitative responses are plotted on a three-segment diagram similar to the theoretical model. This results in a visual impression of sustainability, as subjectively interpreted by the organisational stakeholder(s) taking part.

A full "Information Systems Healthcheck" service was then designed (Plant, 2001). The consultant first gathers and preliminarily analyses sustainability appraisal data from completed questionnaires. A face-to-face meeting then takes place, at which feedback is offered, and the situational diagnosis is discussed with client representative(s). The consultation then moves towards initial action planning and change. Possible areas for improvement are drawn directly from the graphical sustainability appraisal "plot" and respondents’ annotations.

Specific action-plans that might bring about change and improvement are identified, focusing on segments where sustainability appears to be weakest. The follow-up to this part of the process involves a wider cross-section of the client organisation's staff being canvassed if possible in order to confirm, enrich or challenge the situational diagnosis and the action-planning steps emerging.

Evaluation of the healthcheck service suggests that it leads to new insight for client organisations. Key phrases appearing on evaluation questionnaires emphasise the strengths of a “completely outside perspective” that “forces the issue” to give participants an “understanding of context” and “make recommendations” from an “unbiased viewpoint” following “critical review”.

Insight appeared to be based largely on bringing to the surface ideas that were already latent within the organisation, newly articulated and legitimised as a result of the engagement. It was therefore argued that internal capacity can be unlocked by employing the external facilitator in the role of a ‘sounding board’. Drawing out multiple perspectives through this participative approach appeared particularly important.

The crucial requirement for the client to take ownership of the process cannot yet be taken for granted. For this reason and others, further action research is needed to confirm or challenge the findings. Follow-up work is time-consuming and demanding for clients, particularly if, as suggested during the healthcheck, the consultant’s definitions of ‘health’ and ‘sustainability’ are to be challenged, reviewed and appropriated to suit local conditions and culture.

The qualitative basis of this work also leads to its own challenges. The most effective sustainability appraisals have been those involving questionnaire responses from multiple stakeholders that express divergent views. Productive outcomes have resulted from the debate and discussion over the multiple subjective interpretations of sustainability that have emerged. Focusing on disagreement as well as agreement can of course generate conflict instead of consensus, so requires sensitive facilitation and careful management.

Furthermore, given that as follow-up clients are encouraged to engage organisational stakeholders at all levels (a move that could generally be considered ‘healthy’), such conflict can be problematic for those in less powerful positions. More generally, the process may influence the existing power balance; this could either be positive or negative in any given organisation. As a minimum, this possibility must be taken into account.

Solution: 

Sustainability ideas were originally imported into the non-profit ICT field in order to construct an explanatory model for research purposes, but their utility goes beyond this. The use of sustainability indicators has led to a practical grounded tool for understanding real-world non-profit ICT situations.

A common language for making sense of and modelling the organisational, social and technical factors involved in ICT sustainability in individual non-profits is now available.

But it has not only been used successfully to achieve situation diagnosis and understanding, it has also led non-profits towards practical action for change and improvement in ICT use. Although there is more work to be done, the core method, an "information systems healthcheck", involves a visual representation of sustainability that promotes accessibility, and a facilitative approach that can lead to empowerment and organisational learning. Furthermore, researchers concerned with industrial or other sectors have observed similarities with ideas such as capability maturity modelling, and this work may well have application beyond the non-profit sector.

Verbiage for pattern card: 

The adoption and use of information and communications technologies (ICT) present critical challenges to small non-profit organizations. The complex, interconnected mix of factors is often confusing. The idea of sustainability can be used to orient a holistic sense-making framework. Sustainability Appraisals promote inclusion and collaboration, and the facilitative approach can lead to empowerment and organizational learning.

Pattern status: 
Released
Information about introductory graphic: 
Nick Plant

Citizenship Schools

Pattern ID: 
788
Pattern number within this pattern set: 
96
Lewis A. Friedland
University of Wisconsin-Madison
Carmen J. Sirianni
Brandeis University, Dept. of Sociology
Version: 
2
Problem: 

Some of the the skills of citizenship, like basic communication and cooperation, grow from skills we learn in daily life. Others, like deliberating with others, defining problems, collaboration on common projects, and organizing are not so basic: they, often, need to be learned. Not long ago, associations and intermediary institutions–social and professional clubs, religious congregations, neighborhood schools–rooted in local communities were the main places where these skills were learned. Today, there are fewer contexts in everyday life to learn them. People are less connected in and to local communities and often learn about what's important in the media. Increasingly, general discussion about political and civic issues is occuring on and through the Internet. But it is easier to find information on the Net than to learn reflexively with others. The Net only partly lends itself to learning collaborative citizenship skills. Further, many lower-income people, in the U.S. and around the world, still lack access to the Net. Therefore citizenship schools are needed to build civic skills in both local communities and on the Net.

Context: 

In order to act effectively, people need to learn and apply the skills of citizenship. Everyone who wants to find a democratic and lasting solution to deep and complex problems needs these skills and they are open to anyone to learn and teach. But there are also experts-civic practitioners, government officials and civil servants, teachers and scholars, civic and community organizers

Discussion: 

Citizenship Schools originated in South Carolina in 1959, and quickly spread throughout the South through the Highlander Folk School in Tennessee. In the late 1950s many Southern states had literacy tests, that required people to be able to read and write, and sometimes answer "citizenship" questions (generally designed to exclude blacks from voting). Teaching large numbers of African-Americans in the South to read, write, and learn about citizenship was critical in the larger struggle for civil rights, including the right to vote. According to Andrew Young and Ella Baker, movement leaders, the Citizenship education program was the "foundation on which the entire movement was built." (1) But communities with Citizenship Schools had few ways to make connections with other communities that lasted over time. Eventually, as the early fights for civil rights were won, the schools faded.

The spirit of the schools lived on through the decades that followed in hundreds of civic training programs conducted by organizations and local communities. Faith-based community organizations like the Industrial Areas Foundation train local clergy and lay organizers who learn to conduct campaigns and forums to build consensus on issue agendas like housing, school reform or job training. Environmental watershed, forestry, eco-system restoration and justice movements and others, teach citizens and youth to collect data and monitor environmental quality while building skills of civic trust and cooperation. And new civic movements to build a new model of the public and civic university are growing, like the Council on Public Engagement at the University of Minnesota .

Citizenship Schools have also beeen tried online. In 1994, the American Civic Forum met to try to address a widely perceived crisis in political life and civic culture in the U.S. The Citizenship Schools were an imoprtant model and a Civic Practices Network (CPN) was built, to use the newly emerging technology of the Internet to build skills of citizenship. CPN, launched that year, sought to facilitate broad and multimedia sharing of best cases, civic stories, mutual evaluations, and mentoring opportunities. Other independent civic networks also emerged around this time, including LibertyNet in Philadelphia, and Civic Net. Despite the growth of the Internet, however, no broad network connected and nurtured these activities.

As the web matured beginning around 2000 finding information on many topics of civic interest-public deliberation, the environment, youth, education, health care, communication-became relatively easier for individuals. But the new problem was how to link these groups together to not only provide information in their own specialized subfields, but to create an active environment for teaching, learning, and collaboration while also building a larger sense of solidarity in citizenship. National civic portals to aggregate the growing number of civic sites and discussions on the Net were one proposed answer. But by 2003 or so with the emergence of the blogosphere, the topology of the web itself suggested that distributed links among widely dispersed civic sites might lead to new kinds of collaboration in which a great deal of the work of gathering and connecting is done by sites in the mid-range. This is the level most appropriate for new citizenship schools on the web.

Therefore to build Citizenship Schools in local communities and institutions it is necessary to build a framework that can support many local organizing efforts with curricula and training routines that are distributed, shared, inexpensive, flexible, and sustainable. These can be done in local communities, through institutions like schools and universities, and on the web.

Local citizenship schools would necessarily be the result of pooled efforts among many active local civic organizations across different areas. Many could benefit from local government support. In Seattle, for example, the Department of Neighborhoods provides leadership and skills training to many neighborhood, environmental, and other civic groups.

Citizenship Schools through university extension and outreach could train new expert practitioners rooted in local communities. For example at the University of Minnesota, the Council on Public Engagement reaches out to both scholars and academic staff to redefine the teaching and research mission of the publci university. Potentially, certificates and university credit through university extension services and community colleges could provide individuals valuable learning resources that also support and reinforce the extended investment of time, attention, and civic commitment.

New Citizenship Schools on the web could allow collective learning in a distributed, asynchronous environment; help frame a broad civic agenda collaboratively through distributed discussion; and form a mid-range network of portals to focus attention without the intial high costs of building national space. Schools on the web could support and integrate both local and statewide efforts. The CPN is one online model indicating that there is significant demand online for serious learning material about civic practice. Deliberative-Democracy.net demonstrates how key blogger-editors can be recruited for a civic site and distribute the labor of a serious, ongoing conversation. The Liberating Voices Project [check best name] is also a key example of a distributed learning collaborative.

For the pattern to be realized online, moderate-sized hubs with committed editors will need to be seeded and a few models created. Possibly, Citizenship Schools on the web could ally with university partners, particularly in civically oriented extension programs, to provide credentials and a modest flow of support. Their life-cycle is potentially renewable. If a network of citizenship schools succeeds, it could become self sustaining, using commons models with relatively little ongoing external support.

The biggest challenge in building Citizenship Schools on a commons model is sustaining energy and collaboration, and maintaining a high quality of information. As noted, a commons model requires moderate levels of commitment from a wide core. Many of the contributers will be citizens, academics, policy makers and administrators with other jobs and commitments. Rewards will be instrinsic. A second challenge is to get citizens to commit time to learning, not to just "graze" for information.

The main critics of the concept might say that Citizenship Schools are an anachronism and depend on communities of face-to-face solidarity that are less relevant by the year. Learning doesn't take place this way anymore, despite the fact that the Citizenship Schools would be on the web. Further, getting individuals to make long-term commitments at adequate levels will be nearly impossible.

Solution: 

There are five basic steps to promoting this pattern: (1) Build Citizenship Schools in local communities, institutions and online that can aid collaborative learning; (2) Develop a sites (local and virtual) that include active learning and civic curricula that can be widely shared. (3) Find citizens (lay leaders and experts both) who can serve as teachers and editors who can make minimal but real commitments; (4) Build templates to aid the spread of learning; and (5) Create new forms of civic credentials that provide value to both individuals and communities.

Verbiage for pattern card: 

Finding lasting, democratic solutions to deep and complex problems requires citizenship skills. Some are learned in daily life. Others, like deliberating, defining problems, collaborating on projects, organizing, and understanding public institutions and processes are not basic. We need Citizenship Schools in local communities and on the Internet in which citizens can come together with each other and with skilled practitioners and learn from each other.

Pattern status: 
Released
Information about introductory graphic: 
Septima Clark Public Charter School

Patient Access to Medical Records

Pattern ID: 
876
Pattern number within this pattern set: 
95
Amir Hannan
Tameside & Glossop PCT, UK
Version: 
2
Problem: 

Patients and the public traditionally have very poor, if any, access to information in their medical records. Unless they are with a personal doctor who knows them well, many patients have great difficulty describing their condition accurately. At the same time, the clinician whom they are seeing is expected to provide excellent care without having up-to-date information about their patient's health. To compound the problems further, medical records often contain inaccuracies of which neither patient nor medical providers are aware.

Context: 

Over many centuries, medicine has identified and studied diseases, and developed treatments that now benefit individuals and societies. However, the more treatments there are, the more they need careful monitoring for serious side effects or interactions with other treatments or conditions a patient may have. Patients therefore need increased contact with the medical profession, and this contact is increasingly fragmented among many practitioners and disciplines. This complexity creates unnecessary tests and clinician appointments, as well as an increasing risk of litigation. Patients and the public see rising costs, more demands on their time, and decreasing understanding of their health.

Discussion: 

As healthcare in developed countries becomes more complex, more sophisticated and expensive systems are being put in place, with no proof that delivery of care is improving. Inasmuch as these systems succeed in reducing costs, they tend to benefit the large public and private healthcare providers who sponsor them. They constitute ever more effective electronic filing systems for information about patients, but which those patients neither see nor use.

We live in a world of choice, and if there is little access to information about patients there is plenty of other information for them. More and more, the public seeks information so as to choose among their options for treatment. At the same time, more and more is available on the Internet (e.g. www.nhsdirect.nhs.uk) for those who want high quality information about health and well-being.

Simply providing information is a job half-done. Until patients can work with their own health indices, such as blood pressure, blood sugar, cholesterol and diabetes status, for example, they will find it difficult to relate information they find on websites to their own health. Secure systems already exist for patients to add blood pressure and blood sugar data to their records (“UK Doctors”, 2003). Clinicians welcome such information when determining a patient’s treatment management plan, especially if it can be easily found in one place. Clinicians who have experienced patient-maintained personal health records in become enthusiastic about the practice (Protti, 2005).

Traditionally, the medical practitioner has provided a bridge between medical knowledge and the patients themselves. If a treatment plan did not perfectly match the patient’s needs, or if the patient was challenged by changes or crises, then the practitioner would take responsibility. Nowadays, there is seldom a single clinician involved in any patient’s care; no single person is in a position to mediate between the complexities of medical technology and the real-world experience of the patient. Patients themselves are willing to contribute to this role; they are clamoring for access to their full electronic health records so as to see for themselves what clinicians have written about their individual consultations, the results of tests they have undergone, letters that have come back from specialists, and what medications they have been prescribed both in the present as well as in the past.

Fulfilling the goal of active patient involvement in healthcare through access to medical records offers many opportunities and challenges. Patients could verify the accuracy of their medical records (Cross, 2005), and access their medical records wherever in the world they travel. Given proper controls for privacy and confidentiality, patients could share their information with others if they so wish. Given professional protocols between medical practices (the lack of which has led to bad outcomes for patients in the past), availability of information on patients should be protected at all points of healthcare service delivery. Some patients may find some information in their records upsetting, while equivalent information may help in the treatment of other patients or other conditions. Patients may need protection from seeing some information about themselves before a clinician has discussed it with them, and this may limit a patient's choice to access to full information. Information about a patient gleaned from a third party requires careful treatment before it is entered into the record.

The clinician’s role as mediator between medical expertise and the patient’s experience will never go away, but it will change. Some of the opportunities of patient access to medical records may save clinician time, and others may not. Some patients will thrive on the ability to combine health information on the Internet and elsewhere with information about themselves from their medical records; others will not. With the right of online access to medical records comes the responsibility to deal with the information presented on a computer screen. The informed and responsible patient, comfortable with interpretive tools for making sense of medical data, has greater trust and confidence in the medical profession. Such changes in health behavior cannot be left to the technology and the information; they may require emotional support that depends upon some degree of human intervention.

Online recording of medical information by patients is already being done (www.ihealthrecord.org; www.healthspace.nhs.uk). Online patient access to medical records is beginning (www.paers.net; Bos, Fitton & Fisher, 2006), and it presents a cutting-edge challenge for practical trust between patient and clinician, and amongst medical providers. Medical records are being put online anyway, and over time they will become increasingly interoperable; the challenge is to make record access not merely a cost reduction measure for administrators and providers, but a tool for patients and their families to participate in their own healthcare.

Solution: 

Use patient access to online medical records as a bridge between the precise art of medical science and its practice as the patient experiences it. Let the public, patients, clinicians and other healthcare providers have up-to-date access to accurate medical information, regardless of location. Develop robust systems to protect privacy and confidentiality. Above all, educate and encourage practitioners and the public in patients’ use of online medical records to actively manage their health.

Categories: 
orientation
Categories: 
products
Categories: 
resources
Themes: 
Research for Action
Themes: 
Education
Themes: 
Policy
Themes: 
Case Studies
Verbiage for pattern card: 

Patient access to medical records can bridge between medical science and its practice as the patient experiences it. Let the public, patients, clinicians, and other healthcare providers have up-to-date, interactive access to accurate medical information. Use robust systems to protect privacy and confidentiality. Above all, educate and encourage practitioners and the public in patients' use of online medical records to actively manage their health.

Pattern status: 
Released
Information about introductory graphic: 
Wikimedia Commons

Service-Learning

Pattern ID: 
428
Pattern number within this pattern set: 
90
Norman Clark
Appalachian State University
Version: 
2
Problem: 

The people who are the most affected by the digital divide typically need to access information from nonprofit organizations. However, most NPO's do not have the time, personnel, and/or skills to create and maintain web sites. Thus, the service-oriented information needed the most by lower income community members is often not online. In addition, many lower-income community members lack the skills necessary to effectively use web sites. Finally, data supporting the local impact of the digital divide is often insufficient or even non-existent.

Context: 

This problem has a unique solution in regions surrounding college campuses with service-learning programs.

Discussion: 

The groups most likely to be impacted negatively by the digital divide are paradoxically the groups that need access to basic service-related information the most. Quite often, members of these groups also lack the skills needed to use the Internet effectively. In addition, nonprofit organizations (NPO's) often have the information needed by these disadvantaged groups, but also paradoxically are unable to make this information available online. The needs of both groups are in conflict, and create a context in which it is extremely difficult for either group’s needs to be met. Digital Divide Impacted Groups’ Needs: * easily accessible and up-to-date information * interaction with service providers * appealing design * intuitive navigation systems * training NPO's Needs/Lacks: * personnel to put information online while still meeting clients' needs * additional time to create and maintain web pages * knowledge and skill to create effective web sites * funds to pay for server space or a webmaster One possible solution is for the NPO's to rely on a volunteer from the community to create and maintain a website. However, relying on volunteer labor for web sites is risky, due to the turnover rate and varying skill levels of volunteers. What is needed is a pool of skilled, but cost-free, assistance. One place to find this pool is on college campuses with service-learning programs. Service-learning is a pedagogical method designed to link course content with external experiences. Students learn the course-related materials through traditional learning in the classroom and through practical projects in and with the community, as well as about the reality and significance of the social issues faced by the community; while simultaneously providing a service to the community by meeting specific needs of the agencies or the populations with which they work. A service-learning class intentionally links the content of the course to a relevant NPO's goals. Students benefit from the chance to apply their skills to a real problem, and to learn about the needs of the community; while the NPO's benefit from the chance to have some of their goals and needs met, and to influence the next generation of leaders. In the long run, research has shown that students who take part in service-learning courses feel a greater sense of connection to their local communities, as well as an understanding of their interdependence with their neighbors. Connection and interdependence are building blocks of responsibility, and responsible citizens are in turn the building blocks of strong communities. The initiative for a service-learning course can come from a number of different places. Individual professors can choose to use this pedagogical method in their courses, universities may require service-learning in certain classes, or community agencies may propose projects that fit with the learning objectives of a class. Regardless of the source, effective service-learning requires collaboration between the members of the community and the academic institution: it should be done WITH the community, not ON the community. The goals and needs of the community must be combined with the goals and needs of the course. This process of collaboration is often facilitated by offices on the campus specifically designated to assist with service-learning. The service can take one of three forms. 1) Direct service: students work with the community members served by local agencies. In the case of the digital divide, students in a wide range of courses could train local community members to access and evaluate online information. This training could be done at the local library, senior centers, retirement homes, elementary schools, and any other locations with the necessary facilities (connected computers). 2) Indirect service: students work with the local community agencies to provide them with some needed assistance, which indirectly benefits their clients. In the case of the digital divide, students in web design courses can be required to create and/or update web sites for local NPO's, or run workshops training agencies representatives to maintain their own sites. 3) Community-based research: students (with faculty support) conduct research for and with a local community agency. In the case of the digital divide, people trying to change the existing systems sometimes lack the hard evidence needed to prove that a problem exists. Students in a wide range of research-methods courses could conduct survey research into the impact of the digital divide at the local level. But most importantly, the impact of a service-learning course goes beyond the immediate project: it results in changed lives. This is because a critical component of any service-learning course is reflection. Research shows that we don't really learning anything from experience (we often make the same mistakes repeatedly); we learn from thinking about our experiences. Students in service-learning courses are required to reflect on their experience in rigorous, thoughtful, and evaluated ways. This process drives the learning home, increasing the integration of knowledge they have gained in the present course with the way they live their lives in the future. For example, to create web sites, students must understand the agency, which means they must research the role that the NPO plays in the community, the populations that it serves, and the social issues that underlie its mission. This research helps students understand how critical access to the right information is for everyone, and how information is always related to power. Putting students in contact with members of the local community can also help dispel stereotypes. Students' easy access to computers often leads them to mistakenly believe that the digital divide is just a "Mercedes divide." Requiring students to work with underfunded and understaffed non-profit agencies, who are themselves working with disadvantaged groups, can open their eyes to the very real informational needs in the communities in which they live.

Solution: 

Service-learning provides a way to use the resources of a college or university to meet real community needs, such as designing web sites for NPO's or training community members to effectively access and evaluate information online. Students can create valuable resources for the community while simultaneously becoming more aware of the social issues in that community. This ensures that once people are able to cross the digital divide, they will find the local information that they need, and not just more places to shop. This also creates the possibility for the next generation of leaders to have a better understanding of the information needs of their local community.

Verbiage for pattern card: 

While many important community issues are ignored, higher education often focuses on abstractions. It can miss the myriad issues that are everywhere. Service-learning connects learning and research to practical projects. In relation to the online world students could maintain web sites for non-profit organizations, train agency representatives to maintain their own sites, and train community members to access and evaluate online information.

Pattern status: 
Released
Pattern annotations: 

Experimental School

Pattern ID: 
837
Pattern number within this pattern set: 
89
Douglas Schuler
Public Sphere Project (CPSR)
Steve Schapp
United for a Fair Economy
Thad Curtz
The Evergreen State College
Version: 
2
Problem: 

Schools can become institutionalized and non-responsive to the real needs of their students, the community or, even society at large. Schools with static and immutable assumptions and values are unlikely to meet society's changing needs. This is particularly unfortunate at a time when the need for public problem-solving is the most acute. If schools aren't innovative and if people don't seriously think about how education can play new roles in new ways, it's unlikely that the society will be innovative in cultural, technical, scientific, or civic thought or action. Schools also tend to assist privileged subsets of society. Typically, older people can't attend school, nor can poor people, working people, or rural people. Many colleges and universities (at least in the US) are more becoming commercially-oriented, thus promoting economic aggrandizement of individuals and corporations while ignoring the common good.

Context: 

Any situation where education or some type of "schooling" is necessary. This pattern has almost universal coverage because learning is a universal phenomenon. Humans are built for learning!

Discussion: 

For this pattern we can define an experimental school as a school that broadly attempts to accomplish certain aims (such as social and environmental amelioration) while adopting experimentation as an abiding and guiding orientation. This implies that the school is not perfect and it affirms that the school will at least try to adapt to changing societal circumstances and needs (while maintaining its values). Moreover, it will work towards its goals through a thoughtful experimentation that involves careful and ongoing evaluation of the approaches that the school is trying.

School according to John Dewey should be an experiment in collective action and it should break down walls between academia and practical work. Although this pattern is quite broad (and actually contains several patterns in their own right), several themes or trajectories stand out that support Dewey's contentions whether the student is ten years old or eighty, or whether the student is classically educated or illiterate. Adopting an "experimental" orientation reflects a belief in meliorism — that things can improve through directed effort — and an acknowledgement that nothing is perfect; the need for adjustment is an unavoidable and normal fact of life. Beyond that, the general orientation is compassionate engagement and integration with the world. In a general but non-dogmatic way, an Experimental School would be concerned with the common good, it would stress solidarity and activism. It would be much more permeable — the boundaries between the institution, between teacher and student, between theory and practice and between the academic disciplines themselves and the disciplines and the other systems of knowing that people have devised, would all be less distinct and more forgiving. Additionally there would be more variety as to when and where the educational setting would be and who was eligible to take part. Costs would be as low as possible to encourage everybody to attend. Education is not just for some small segment of the population who are destined for power, prestige and money. The following table, admittedly over-generalized, highlights some of the ways in which a "modern" university can be contrasted with an Experimental School.


  University Model Experimental School
Site Centralized, stationary, and formal Various locations, movable, informal
Student body Elite, all same age Open to anybody, life-long learning; mixed classes
Assessment Defined by faculty, etc. consists of tests, grades Self assessed by student as well as by faculty member through oral and written narrative evaluation.
Curriculum University-directed, discipline-based, disciplines kept separate Student-directed, inquiry-based, discipline boundaries blurred and broached
Role of teacher / role of student Authoritative / receptive ("empty vessel") Teachers and students are both co-learners
Costs Expensive for middle and lower income people Free
Instruction mode Lecture Peripatetic, seminar, group work
Credential granting Often the most important reason for attending Doesn't necessarily grant credentials. Learning is primary.
Focus On the individual On the group or community
Goals Learning facts, getting degree Learning how to learn, thinking across the curriculum
Faculty Credentialed with PhD Knowledge, skill, values, commitment, and values are as important as credentials
When 2 semesters or 3 quarters per year; no summer with established beginning and end dates for unit of time, Weekdays, 9:00 to 5:00 Weekdays, evenings, anytime
Theory and practice Kept separate ("practice is for trade schools") Integrated

Walter Parker believes that "Idiocy is the scourge of our time and place" (2004). Idiocy was defined by the ancient Greeks to mean the state of being "concerned myopically with private things and unmindful of common things." Idiots are like "rudderless ships" that are not grounded in either the local or the global community. Unable to see beyond their parochial interests, they're likely to do damage to themselves and to the communities in which they live. In his consideration of how idiots come about their idiocy, Parker asks whether our public "schools marshal their human and material resources to produce idiots or citizens? Does the school curriculum, both by commission and omission, cultivate private vices or public virtues?"

Parker proposes several important remedies: "First, increase the variety and frequency of interaction among students who are culturally, linguistically, and racially different from one another. Second, orchestrate these contacts so that competent public talk—deliberation about common problems—is fostered. In schools, this is talk about two kinds of problems: social and academic. Social problems arise inevitably from the friction of interaction itself (Dewey’s “problems of living together”), and academic problems are at the core of each subject area. Third, clarify the distinction between deliberation and blather and between open (inclusive) and closed (exclusive) deliberation. In other words, expect, teach, and model competent, inclusive deliberation."

It's also important for students to take some responsibility (and interest) in their own education early. People with these attitudes and capabilities can undertake their own ongoing education (even in the absence of schools and teachers) and work with others to get them involved. One of the best ways to do this and to help install the sense that the student is part of the process is self-assessment of learning at all levels.

If the point of evaluating students' work were only to rank them, or to give faculty a lever for encouraging their efforts, or even to describe the strengths and weaknesses of what they had produced, then it would seem clear that teachers should do it by themselves. The deepest reasons, however, for asking students to formally assess their own work pertain to the students' development over the long run. For one thing, the student may have learned some things which are relevant to learning which the teachers don't know about. If students have learned how to write a paper without agonizing over the first paragraph for hours, or pay a new kind of attention to the clouds when they go for a walk, or think about the late Roman Republic when they read the papers, these changes may say more about their education in literature or physics or history than their essays or exams do, yet be invisible to the teachers.

The practice of self-assessment is a central way for students to acquire the reflective habits of mind which are essential to their ongoing capacities to do good work, and to progressively improve their work over time. Growth in intelligence, or thinking, is precisely growth in the capacity for ongoing reflective self-assessment. This point is the center of Dewey's analysis of the difference between mere activity and educational experience in Democracy and Education (1916): "Thinking …is the intentional endeavor to discover specific connections between something which we do and the consequences which result, so that the two become continuous."

But formal education is considered complete at a certain age. Does this mean that people who have missed this one chance or who are otherwise interested in additional education are simply out of luck? Popular education, developed in the 1960s and ’70s by the Brazilian educator Paulo Freire helps to answer that question positively. Popular education is a non-traditional method of education that strives for the empowerment of adults through democratically structured cooperative study and action. It's carried out within a political vision that sees women and men at the community and grassroots level as the primary agents for social change. It aims to enable ordinary people to define their own struggles and critically examine and learn from the lessons of past struggles and from concrete everyday situations in the present. It is a deeply democratic process, equipping communities to name and create their vision of the future for which they struggle.

The popular education process begins by critically reflecting on, sharing, and articulating with a group or community what is known from lived experience. It continues with analysis and critical reflection upon reality aimed at enabling people to discover solutions to their own problems and set in motion concrete actions for the transformation of that reality. In Freire'’s model, the teacher becomes a facilitator, the traditional class becomes a cultural circle, the emphasis shifts from lecture to problem-posing strategies, and the content, previously removed from the learners’ experience, becomes relevant to the group.

Popular education has always had an intimate connection to organizing for social change. In the early 1960s, Freire, began his work in this area by using the principles of dialogue and critical consciousness-raising—fundamental to popular education—to teach literacy to peasants struggling for land reform in Brazil. Freire argued that action was the source of knowledge, not the reverse, and that education, to be transformative, involved a process of dialogue based on action and reflection on action.

Although starting a new — or supporting an existing — Experimental School might be the best use of this pattern, the concepts of an Experimental School can be useful to anybody who is establishing new programs in a traditional school or involved in virtually any way in the education of themselves or anybody they know. The key concepts are respect for learning, reflection, and a faith in the importance of reasoning and, especially, reasoning together.

Solution: 

Integrate the ideas from this pattern into educational settings that exist or can exist. We can think about how we think and we can learn about how we learn.

Verbiage for pattern card: 

Schools with unchanging assumptions can't meet society's changing needs. This is unfortunate now when the need for public problem-solving is most acute. An Experimental School attempts to accomplish positive aims while adopting experimentation as a guiding orientation. The key concepts are respect for learning, reflection, and faith in the importance of reasoning and, especially, reasoning together.

Pattern status: 
Released
Pattern annotations: 

Value Sensitive Design

Pattern ID: 
474
Pattern number within this pattern set: 
87
Batya Friedman
University of Washington
Version: 
2
Problem: 

Human values and ethical considerations no longer stand apart from the design and development of information and communication systems. This shift reflects, at least in part, the increasing impact and visibility that information and communication technologies have had on human lives. Computer viruses have destroyed data on millions of machines. Large linked medical databases can, and often do, infringe on individuals' privacy. The fair outcome of the national elections may hinge in part on the design and management of computerized election ballots. On and on, the media portray such problems. In turn, software engineers, designers and developers must now engage not only the technical aspects of their designs but the value and ethical dimensions as well. Yet how should they do so? What theories, methods, tools, and techniques might they bring to this challenge?

Context: 

Values are at play in all phases of envisioning, designing, developing, implementing, deploying, appropriating, and on-going re-appropriation and re-invention of computer and information technology. In all these activities there exists the need for explicit consideration of values, value tensions, and value trade-offs. The Value Sensitive Design pattern can be used throughout all of these phases. Moreover, it is expected that Value Sensitive Design will be used in conjunction with other successful methodologies (such as Participatory Design, systematic debugging and testing practices, rapid prototyping) with a variety of practitioners including software engineers, usability engineers, interaction designers, information solution professionals, and concerned direct and indirect stakeholders.

Discussion: 

“That technology itself determines what is to be done by a process of extrapolation and that individuals are powerless to intervene in that determination is precisely the kind of self-fulfilling dream from which we must awaken…I don't say that systems such as I have mentioned [gigantic computer systems, computer networks, and speech recognition systems] are necessarily evil – only that they may be and, what is most important, that their inevitability cannot be accepted by individuals claiming autonomy, freedom, and dignity. The individual computer scientist can and must decide. The determination of what the impact of computers on society is to be is, at least in part, in his hands…It is possible, given courage and insight, for man to deny technology the prerogative to formulate man's questions. It is possible to ask human questions and to find humane answers.” (Joseph Weizenbaum, 1972, p. 614.)

Heeding to the call of computer scientists like Joseph Weizenbaum and cyberneticist Norbert Wiener before him, the emerging field of Value Sensitive Design seeks to design technology that accounts for human values in a principled and comprehensive manner throughout the design process (Friedman, 1997; Friedman and Kahn, 2003; Friedman, Kahn, and Borning, 2006). Value Sensitive Design is primarily concerned with values that center on human well-being, human dignity, justice, welfare, and human rights. This approach is principled in that it maintains that such values have moral standing independent of whether a particular person or group upholds such values (e.g., the belief in and practice of slavery by a certain group does not a priori mean that slavery is a morally acceptable practice). At the same time, Value Sensitive Design maintains that how such values play out in a particular culture at a particular point in time can vary, sometimes considerably.

Value Sensitive Design articulates an interactional position for how values become implicated in technological designs. An interactional position holds that while the features or properties that people design into technologies more readily support certain values and hinder others, the technology's actual use depends on the goals of the people interacting with it. A screwdriver, after all, is well-suited for turning screws, and yet amenable as a poker, pry bar, nail set, cutting device, and tool to dig up weeds. Moreover, through human interaction, technology itself changes over time. On occasion, such changes can mean the societal rejection of a technology, or that its acceptance is delayed. But more often it entails an iterative process whereby technologies are invented and then redesigned based on user interactions, which then are reintroduced to users, further interactions occur, and further redesigns implemented.

To date, Value Sensitive Design has been used in a wide range of research and design contexts including: an investigation of bias in computer systems (Friedman and Nissenbaum, in Friedman, 1997), universal access within a communications company (Thomas, in Friedman, 1997), Internet privacy (Ackerman and Cranor, 1999), informed consent for online interactions (Friedman, Howe, & Felten, 2002), ubiquitous sensing of the environment and individual rights (Abowd & Jacobs, 2001), computer simulation to support of democratization of the urban planning process (Borning, Friedman, Davis, & Lin, 2005), social and moral aspects of human-robotic interaction (Kahn, Freier, Friedman, Severson, and Feldman, 2004), privacy in public (Friedman, Kahn, Hagman, Severson, & Gill, 2006), value analyses in reflective design (Senger, Boehner, David, & Kaye, 2005), and the place of designer values in the design process (Flanagan, Howe, & Nissenbaum, 2005).

Methodologically, at the core of Value Sensitive Design lies an iterative process that integrates conceptual, empirical, and technical investigations. Conceptual investigations involve philosophically informed analyses of the central constructs and issues under investigation. Questions include: How are values supported or diminished by particular technological designs? Who is affected? How should we engage in trade-offs among competing values in the design, implementation, and use of information systems? Empirical investigations involve both social-scientific research on the understandings, contexts, and experiences of the people affected by the technological designs as well as the development of relevant laws, policies, and regulations. Technical investigations involve analyzing current technical mechanisms and designs to assess how well they support particular values, and, conversely, identifying values, and then identifying and/or developing technical mechanisms and designs that can support those values.

How then to practice Value Sensitive Design? Some suggestions follow (see also Friedman, Kahn, & Borning, 2006):

  • •Start With a Value, Technology, or Context of Use. Any of these three core aspects – a value, technology, or context of use – easily motivates Value Sensitive Design. Begin with the aspect that is most central to your work and interests.
  • Identify Direct and Indirect Stakeholders. Systematically identify direct and indirect stakeholders. Direct stakeholders are those individuals who interact directly with the technology or with the technology’s output; indirect stakeholders are those individuals who are also impacted by the system, though they never interact directly with it.
  • Identify Harms and Benefits for Each Stakeholder Group. Systematically identify how each category of direct and indirect stakeholder would be positively or negatively affected by the technology under consideration.
  • Map Harms and Benefits onto Corresponding Values. At times the mapping between harms and benefits and corresponding values will be one of identity; at other times the mapping will be multifaceted (that is, a single harm might implicate multiple values, such as both security and autonomy).
  • Conduct a Conceptual Investigation of Key Values. Develop careful working definitions for each of the key values. Drawing on the philosophical literature can be helpful here.
  • Identify Potential Value Conflicts. For the purposes of design, value conflicts should usually not be conceived of as “either/or” situations, but as constraints on the design space. Typical value conflicts include accountability vs. privacy, trust vs. security, environmental sustainability vs. economic development, privacy vs. security, and hierarchical control vs. democratization.
  • Technical Investigation Heuristic – Value Conflicts. Technical mechanisms will often adjudicate multiple if not conflicting values, often in the form of design trade-offs. It may be helpful to make explicit how a design trade-off maps onto a value conflict and differentially affects different groups of stakeholders.
  • Technical Investigation Heuristic – Unanticipated Consequences and Value Conflicts. In order to be positioned to respond agiley to unanticipated consequences and value conflicts, when possible, design flexibility into the underlying technical architecture so support post-deployment modifications.

Note: Much of the material in this pattern was adapted from Friedman and Kahn (2003) and Friedman, Kahn, and Borning (2006).

Solution: 

Human values and ethical considerations are fundamentally part of design practice. Value Sensitive Design offers one viable principled approach to systematically considering human values throughout the design and deployment of information and other technologies. Through its theory and methods, Value Sensitive Design asks that we extend the traditional criteria (e.g., reliability, correctness) by which we judge the quality of systems to include those of human values.

Verbiage for pattern card: 

Human values should be actively considered in the design and development of information and communication systems. Increasingly, it is through these systems that people engage in dialog, educate their children, gain access to resources and systems of justice, conduct business, and participate in government. Value Sensitive Design provides theory and methods to account for human values in a principled and systematic manner throughout the design process.

Pattern status: 
Released

Voices of the Unheard

Pattern ID: 
479
Pattern number within this pattern set: 
83
John Thomas
IBM Research Hawthorne
Version: 
2
Problem: 

Despite the significant effort and thought that goes into decision making and design, bad decisions and designs are frequently conceived and implemented primarily because a critical and relevant perspective was not brought to bear. This is especially true if the missing perspective represents that of someone who holds a stake in the outcome.

Context: 

Complex problems such as the construction of new social institutions or the design of multifaceted interactive systems require that a multitude of viewpoints be brought to bear. Unfortunately, this is all too often not the case. One group builds a "solution" for another group without fully understanding the culture, user needs, extreme cases, and so on. The result is often a technical or social system that creates as many problems as it solves. This process is often exacerbated when those building the "solution" interact more intensely with each other than with those affected by the solution.

Discussion: 

The forces at work in the situations requiring this pattern include:

* Gaps in requirements are most cheaply repaired early in development; for this reason, as well as the need to gain acceptance by all parties, all stakeholders must have a say throughout any development or change process. This is an ethical issue as well.
* It is logistically difficult to ensure that all stakeholder groups are represented at every meeting.
* A new social institution or design will be both better in quality and more easily accepted if all relevant parties have input.

The idea for this pattern comes from a Native American story transcribed by Paula Underwood entitled, "Who Speaks for Wolf?"

In brief, the story goes as follows. The tribe had as one of its members a man who took it upon himself to learn all that he could about wolves. He became such an expert that his fellow tribes members called him "Wolf." While Wolf and several other braves were out on a long hunting expedition, it became clear to the tribe that they would have to move to a new location. After various reconnaissance missions, a new site was selected and the tribe moved.

Shortly thereafter, it became clear that a mistake had been made. The new location was in the middle of a wolves’ breeding ground. The wolves were threatening the children and stealing the drying meat. Now, the tribe was faced with a hard decision. Should they move again? Should they post guards around the clock? Or should they destroy the wolves? Did they even want to be the sort of people who would kill off another species for their own convenience?

At last it was decided they would move to a new location. But as was their custom, they also asked themselves, "What did we learn from this? How can we prevent making such mistakes in the future?" Someone said, "Well, if Wolf would have prevented this mistake had he been at our first council meeting." "True enough," they all agreed. “Therefore, from now on, whenever we meet to make a decision, we shall ask ourselves, ‘Who speaks for Wolf?’ to remind us that someone must be capable and delegated to bring to bear the knowledge of any missing stakeholders.”

Much of the failure of "process re-engineering" can be attributed to the fact that "models" of the "as is" process were developed based on some executive's notion of how things were done rather than a study of how they were actually performed or asking the people who actually did the work how the work was done. A "should be" process was designed to be a more efficient version of the "as is" process and then implementation was pushed down on workers. However, since the original "as is" model was not based on reality, the "more efficient" solution often left out vital elements.

Technological and sociological "imperialism" provide many additional examples in which the input of all stakeholders was not taken into account. Of course, much of the history of the U.S. government's treatment of Native Americans reflects a refusal to truly include all the stakeholders.

A challenge in applying the "Who Speaks for Wolf" pattern is to judge honestly and correctly whether, indeed, someone does have the knowledge and delegation to "speak for Wolf." If such a person is not present, we may do well to put off the design or decision until such a person, or better, "Wolf" himself can be present.

As a variant of this, a prototype creativity tool has been created. The idea is to have a "board of directors" consisting of famous people. When you have a problem to solve, you are supposed to be reminded of, and think about, how various people would approach this problem. Ask yourself, "What would Einstein have said?" "How would Gandhi have approached this problem?"

Solution: 

Provide ways to remind people of stakeholders who are not present. These methods could be procedural (certain Native Americans always ask, "Who speaks for Wolf"), visual (e.g.,diagrams, lists) or auditory (e.g., songs).

Verbiage for pattern card: 

Despite the significant effort that goes into decision making and design, bad decisions and designs are often made because a critical and relevant perspective was not heard. This is especially true if the perspective is that of a stakeholder. Remind people of voices that aren't present through procedures, diagrams, or, even, songs.

Pattern status: 
Released

Academic Technology Investments

Pattern ID: 
409
Pattern number within this pattern set: 
81
Sarah Stein
North Carolina State University
Version: 
2
Problem: 

New technologies have been making rapid inroads in higher education, and, in many ways, are changing methods of teaching, learning and research. Yet, strict segregation of academic disciplines, industrial-age concepts of technological ownership and control, and entrenched silos across institutions place limits on the kinds of innovation and extension of learning and research that computer-mediated communication networks can help facilitate.

Context: 

Institutions of higher education afford significant benefits to students and researchers within their walls as well as the broader public. At the same time, economic downturns have resulted in diminishing revenue streams for legislative support of higher education, and for-profit as well as international educational institutions offer increasing competition. Academic institutions need to explore the greater opportunities enabled by information technologies for inter-disciplinary and inter-institutional pedagogical and administrative partnerships, in order to revitalize their economic circumstances and re-establish their social relevance.

Discussion: 

Institutions of higher education play a critical role in the maintenance and advancement of a nation and a culture. They are also often mired in organizational fiefdoms and disciplinary rivalries arising from competition over scarce resources. In turn, opportunities for collaboration are neglected that can advance the education of students and the production of knowledge.

Information communication technologies (ICTs) enable faculty and students to interact with others in academies across the nation and around the world. Courses engaging other institutions are being taught through video conferencing and computer-based classrooms; groups activities for students using databases and computer-generated learning objects are revolutionizing large lecture courses in physics and other sciences; researchers are using high performance computing to conduct experiments with international colleagues, at the same time that the extra computing power is leveraged to make available to students at their desktops expensive software through virtual computing labs.

Yet, the rapid and continual development of ICTs leave administrative budgets and personnel at universities struggling to adapt to the constant rate of change. In an age of vastly distributed information networks that can speed data and news around the globe, transparency and accountability are still lacking at traditional universities and other academic institutions. Despite the proliferation of communication devices and channels, faculty, staff, and students too often feel that their needs and views go unheard. Though the complexity of technological advances make it impossible for any one person or group to know all that is needed to make the best implementation plans, for example, ICT investment decisions continue to be made without soliciting other viewpoints.

At the same time, academic communication systems such as email and electronic calendaring that have become inextricably interwoven with the day-to-day operations of universities are still being run by multiple units and departments who have developed a sense of distrust and distance from central operations. Educational institutions within the same region and state continue to run routine technology networks individually instead of investigating the significant cost-sharing possible through inter-institutional cooperation, and beliefs in the necessity of institutional branding outweigh the advantages to be found in inter-collegiate curricula and teaching.

Part of what hinders the realization of more of the collaborative advantages communication networks can offer is an administrative hierarchy that tends to favor corporate-style decision-making in the hopes of producing corporate-style efficiencies, especially in light of the huge costs and rapid change of educational technologies. Yet, Institutions of higher education are built on principles of peer-review of evidence, and communal sharing of knowledge. When the diverse constituencies of the academy—students, faculty, administrators, technical staff—are not consulted in top-down decisions, and have no forums in which to engage with each other, those foundational principles are discarded and progressive initiatives can be resisted and even sabotaged.

A Chronicle of Higher Education article titled "The Role of Colleges in an Era of Mistrust” lays out ten communication principles by which colleges can provide leadership and maintain good faith in the public eye. Reporting on a University of California controversy over the cancellation of an invited speaker by the university’s president without consulting faculty or students, the authors press for a process of communication that includes diverse perspectives: “When it is possible to make deliberations open and transparent, colleges must do so. When open-door meetings are not prudent or practical, colleges must be careful to ensure that all the affected parties have a place at the table. Just as important, they must emerge with a clear account not only of what was decided but of how that decision was reached.”

Multiplying communication channels do not necessarily yield greater communication. An inclusive environment that fosters transparency and accountability within all academic sectors can go a long way to eliciting the sense of mission and dedication that characterizes the motives of people in choosing to be part of an educational community. Collaborative learning opportunities, inter-institutional partnerships, and inter-disciplinary scholarship are all developments that are supported by ICTs; creating a climate of openness and engagement across the university enterprise will further their realization.

Solution: 

ICTs can facilitate the development of new models of teaching, learning and research that take advantage of inter-disciplinary and inter-institutional collaborations in higher education and contribute to the quality of an information society. Such developments can be hindered by the persistence of traditional top-down decision-making that excludes the voices of the wider academic community, and in turn perpetuates a climate of disciplinary rivalry and entrenched silos. The constructive realization of the network capacities of new communication technologies in higher education need to be guided by insights and perspectives from a diverse collective.

Verbiage for pattern card: 

Segregation of disciplines and institutions hinder innovation, learning, and research in higher education. Institutions need to explore opportunities enabled by information and communication technologies for new partnerships. These incorporate interaction with others around the world via conferencing, learning objects, and high performance computing. Fostering transparency and accountability can encourage a dedicated sense of mission.

Pattern status: 
Released

Multi-Party Negotiation for Conflict Resolution

Pattern ID: 
759
Pattern number within this pattern set: 
79
Helena Meyer-Knapp
The Evergreen State College
Stewart Dutfield
Graduate and Continuing Education, Marist College
Version: 
2
Problem: 

Any challenge to the status quo can lead to conflict, which raises a key problem: how to shift the conflict creatively to achieve real change. Even within like-minded social change communities, participants can find themselves in conflict with each other. To negotiate over disagreements on the basis that only one of the affected parties can gain at the expense of all the others is to perpetuate the status quo, and often leads to everyone involved feeling that they have lost more than they have gained.

Context: 

Organizations and communities dedicated to social change will encounter intense disagreements since they are working among people with strongly held beliefs and differing agendas. Many strategic action choices set up conflicts that do more to perpetuate the status quo than to change it: protests, negative media campaigns, lawsuits and regulation battles are time-honored tactics, but their win/lose dynamic tends to polarize opinions around longstanding hostilities. Problems can also arise when attempting to resolve conflicts by relying on a third party to mediate the issues, particularly if the dispute affects multiple divergent and distinct parties. Increasingly, social change actions are developed in settings at which participant decision-makers represent people from around the world. The UN Decade of the Women

Discussion: 

Starting in 1981 with the publication of the Ury and Fisher book “Getting to Yes: Negotiating Agreement without Giving In,” Americans, in particular, learned to imagine solutions to conflicts in which constructive win/win solutions replaced the win/lose model. Ury and Fisher centered on negotiation, and negotiation remains a critical conflict strategy. Their Program on Negotiation at Harvard University Law School, operates as a training and research center with a particular focus on large scale and international conflicts, using a fourfold process: (a) separate the people from the problem; (b) focus on interests, not positions; (c) invent options for mutual gain; and (d) insist on using objective criteria. Central to this process is the ability to recognize whether a proposed agreement is in one’s interest; the best alternative to no agreement (BATNA) is a clear understanding of what one will do if no agreement is reached.

Good communication skills and versatile approaches to problem definition are critical to negotiation and to conflict resolution in general. There is no single posture or style which connects across all cultures and power differences, but many people have found Marshall Rosenberg’s training useful for learning to listen effectively and learning to ask clearly. Michelle Le Baron’s book offers detailed descriptions of good practice for respecting specific cultural factors that will impact any negotiation. Meyer-Knapp’s analysis of attempts to end wars highlights some additional factors: secrecy can facilitate progress in difficult talks, key leaders must be involved and success often depends on all parties publicly agreeing to end retributive and punitive actions.

Some conflicts become so embedded in communities that it comes to seem impossible even to discuss them. Two programs illustrate options for opening up the dialogue. The Public Conversations Project has set up forums for private and extended dialogue on abortion in the United States. In the cities where they have worked there is an increasing willingness to reach across the divisions. The Health Bridge Project in the former Yugoslavia achieved a similar effect by setting up clinics and health care recovery projects staffed by professionals from among the hostile Serb, Croat and Bosnian Moslem communities. One particular peacetime derivative of military “gaming” uses an intensive negotiation/planning protocol in which the stakeholders are explicitly required to negotiate from the perspective of someone other than themselves.

Intra-organizational disputes can be softened if workers and board-members routinely engage in mediation and facilitation training. Then, should a disagreement arise, they can use the skills on their own behalf. However managers must remember that in US law and culture, once an organizational dispute has arisen, decisions that withstand leglistic challenges are based in well grounded due process. The essentials of due process are timely handling of complaints, neutrality of decision-makers in relation to the dispute, the right of appeal, and an opportunity for all sides to have their point of view heard.

This pattern links to Conversational Support Across Boundaries, Citizen Diplomacy, Peaceful Public Demonstrations, Collective Decision-Making, Appreciative Collaboration

Solution: 

Conflict can supply a positive impetus to improve the situation, often through negotiations among a variety of opposing parties. So, approach change prepared to acknowledge and actively deal with conflict. To generate lasting change, use an imaginative array of conflict strategies and skills including negotiation, multi-party process, and cross cultural dialogue. To enable constructive outcomes, negotiate with flexible and compassionate attitudes to opposing parties. Organizations should develop and regularly review their capacity for negotiation and dialogue, both internally and externally. Schools at all levels should be teaching skills in negotiation, conflict resolution, and communication. In complex situations, each participant must be willing to assume the responsibility of negotiating for themselves.

Verbiage for pattern card: 

Is it possible to shift conflict creatively to achieve real change? Recently people have begun to imagine solutions to conflicts in which constructive win/win solutions replace the win/lose model. To generate lasting change, use an imaginative array of strategies and skills including negotiation, multi-party processes, and cross cultural dialogue.

Pattern status: 
Released
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